General Instructions to the candidates

1. The Online registration will remain active from 00:00 hours of 22/10/2016 to 23:59 hours of 15/11/2016 only. In order to avoid last minute rush, the candidates are advised to apply early enough. Tamilnadu Postal circle will not be responsible for network problems or any other problem of this nature in submission of online application during last days due to heavy rush etc.
2. Application form has to be filled in a single session in normal bandwidth speed of 256kbps and may require about 20 minutes. Please ensure that you have internet connection. Any Internet browser viz. IE 5 and above, FIREFOX, Chrome is strongly recommended.
3. An active e-mail id and Mobile Number is mandatory to apply online. The email id should be kept active till the declaration of results. Any updates on your application will be communicated through email & Website announcements only. If you do not have an active email id then please create one before you start filling the application.
4. Information sent through SMS will not reach candidates on DND (Do Not Disturb). Please keep visiting the website frequently for updates. For any problem with service provider, department shall not be responsible for non-receipt of SMS.
5. Candidates will be called for the examination based on their submissions of details in the application form online. It is primarily the responsibility of the candidate to verify whether he/she meets the eligibility criteria as specified in the advertisement.
6. In the event a candidate is found ineligible at any stage, the candidature will be summarily rejected without assigning any reason.
7. The candidate’s application will stand rejected for the technical reasons which include the following:
  a) Incomplete Fields.
b) Incorrect/Irrelevant entries.
c) Issues with Photos such as Scanned Photograph with seal affixed on it, Old faded or group photographs being uploaded, Photographs with very dark backgrounds, Photographs not in the specified size 3.5cmx4.5cm.
8. The candidature is purely provisional and subject to fulfilling of all eligibility conditions and other conditions specified in our notification, and subject to verification of certificates/marks card, caste certificate, antecedents by the competent authority.
   
How to Apply?
1. Eligible candidates would be required to apply only through Online by accessing the website: www.dopchennai.in Any other means/mode of application will be rejected.
2. The candidate has to go through the notification, instructions, vacancy position, FAQ carefully before filling the application form.
3. Please keep a scanned copy of your latest photograph (Passport Specifications) and your signature ready before you fill the form. Please refer to Guidelines for scanning the photograph and signature.
4. Please note that key information provided by the candidates, such as Name of the Candidate, Category, Date of birth, Qualification etc., will be considered as final and no modifications will be allowed after submission of the application. Candidates are requested to take utmost care while entering the input fields as required in the form.
5. The candidate must ensure that no column/field is left blank or wrongly filled as the information furnished therein would be taken for deciding the eligibility criteria for appearing in the exam. All the fields in the online application format should be filled up carefully. After submission of the application, no modification will be permitted.
 
Payment of Fee:
1. After successful submission of online application form, the candidates should pay the required fee in CASH within 3 days from the closing date of online registration, at any post office listed under “E-Payment Offices” link in the website, through system generated challan only.
2. After payment of the required fee, the candidate has to update the payment detail by entering the information required in “Login” tab in the website for the completion of registration process.
3. For all eligible candidates who have paid the required fee, Admit Card will be generated for appearing the examination and sent to their registered email id and intimation through SMS.
 
Guidelines for scanning the photograph and signature
 
Before applying online, a candidate will be required to have a scanned (digital) image of his/ her photograph and signature as per the specifications given below.
Your online application will not be registered unless you upload your photograph and signature as specified.
 
Photograph Imaging Tips
1. Photograph must be a recent passport size colour picture in the dimension of 3.5cmx4.5cm.
2. Make sure that the picture is in colour, taken against a light-coloured, preferably white, background.
3. Look straight at the camera with a relaxed face.
4. If the picture is taken on a sunny day, have the sun behind you, or place yourself in the shade, so that you are not squinting and there are no harsh shadows.
5. If the candidate has to use flash, ensure that there is no "red-eye."
6. Caps, hats and dark glasses are not acceptable. Religious headwear is allowed but it must not cover the candidate’s face.
7. Size of file should be between 10kb - 50kb.
8. Ensure that the size of the scanned image is not more than 50KB. If the size of the file is more than 50 KB, then adjust the settings of the scanner such as the DPI resolution, no. of colours etc., during the process of scanning.
 
Signature Imaging Tips:
1. The candidate has to sign on white paper with Black Ink pen.
2. The signature must be signed only by the candidate and not by any other person.
3. The signature will be used to put on the Admit card.
4. If the candidate’s signature on the answer script at the time of the examination does not match with the signature on the Admit card., the candidate will be disqualified.
5. Size of file should be between 10kb - 20kb.
 
Scanning the photograph & signature
1. Set the scanner resolution to a minimum of 200 dpi (dots per inch).
2. Set Colour to True Colour.
3. File Size as specified above.
4. Crop the image in the scanner to the edge of the photograph/signature, then use the upload editor to crop the image to the final size (as specified above).
5. The image file should be JPG or JPEG format. An example file name is : image01.jpg or image01.jpeg Image dimensions can be checked by listing the folder files or moving the mouse over the file image icon.
  Candidates using MSWindows/ MSOffice can easily obtain photo and signature in .jpeg format not exceeding 50kb by using MSPaint or MSOffice Picture Manager. Scanned photograph and signature in any format can be saved in .jpg format by using ‘Save As’ option in the File menu and size can be reduced below ( photograph 40 kb & signature 20kb) by using crop and then resize option
  If the file size and format are not as prescribed, an error message will be displayed.
 
Admit card Generation and General instructions to candidate to appear for examination:
1. Candidates must check their Admit card thoroughly with regard to Name, Photograph etc. Any discrepancy should be brought to the notice of the authority within 48 hours of generation of Admit card.
2. Candidates should bring their Admit card to the exam without fail.
3. The candidates should carry photo identity proof in original viz. Passport, PAN Card, Aadhar Card, Driving License, Voter Id etc, as and when required by the invigilator/Hall Supervisor.
4. The candidates are advised to be present at the venue 1 hour before the commencement of the examination.
5. The Admit card should be shown to the invigilator while entering the examination hall and it should be handed over to them before leaving the hall.
6. The Candidates reporting after 15 Minutes of the start of examination will not be admitted at any cost.
7. The candidate will not be allowed to leave the examination hall till the examination is over and he/she should hand over the answer sheet to the invigilator before leaving the hall. Leaving the hall in the middle of the examination will result in forfeiture of your candidature.
8. No request for change in date of examination and centre will be entertained. The allotment of Examination Centre/City is the prerogative of the Department and any request received for change in examination centre/venue will not be permitted under any circumstances.
9. Candidates who have uploaded photographs that do not match the actual physical appearance of the candidate will not be allowed to appear for the exam. They will be deemed as rejected under Technical reasons.
10. The candidates are advised to put their signature in the Attendance sheet in the presence of Invigilators only. The signature should match with the signature in the Admit card as captured in the application. Any variation in signature at any stage of recruitment will render his/her candidature liable for cancellation.
11. Candidates are not permitted to bring or use Mobile Phone, Calculators or any other electronic / electrical device during examination.
12. The candidates shall read the instructions printed in the Question Booklet before answering.
13. Candidate should use Blue/Black Ball Point pen only to write and shade in the answer paper.
14. There will be no negative marking for wrong answers.
15. The candidates also fill all the columns in the OMR Sheets and shade the boxes/Circles clearly.
16. No alteration is permissible and candidates should make entries with due care.
17. No Travelling and Boarding expenses will be paid or arrangement made for attending the examination. Candidates have to bear all expenses and make their own arrangement.
18. Any form of canvassing will disqualify the candidate. The candidate found to be indulging in any malpractice or using any unfair means in the examination shall be disqualified.